The Employee Handbook Check-Up: What to Review (and How Often)

Your employee handbook is more than a formality; it is the foundation of your workplace policies and a resource your employees rely on for clarity. But handbooks aren’t “set it and forget it.” Laws change, workplaces evolve, and policies that made sense two years ago may now be outdated. Regular reviews ensure your handbook reflects current requirements, supports your culture, and minimizes risk.

How Often Should You Review?

At minimum, conduct a comprehensive review once a year. This ensures your policies keep pace with California’s frequent legislative changes. In addition, plan for updates any time there are:

• New laws or regulations (state, federal, or local)

• Changes to your benefit programs

• Shifts in workplace practices, such as remote or hybrid work

• Safety-related requirements, like Workplace Violence Prevention Plans or IIPP updates

What to Review in Your Handbook

When you sit down for your check-up, pay special attention to:

• Leaves of absence: California has expanded leave entitlements, including bereavement and reproductive loss leave.

• Paid Sick Leave: Confirm your policy aligns with the expanded state minimum (40 hours/5 days).

• Harassment prevention and workplace violence: Policies should reflect training requirements and reporting processes.

• Remote work and expense reimbursement: Make sure your policy addresses where employees may work, technology use, and reimbursement for required business expenses.

• Wage and hour policies: Ensure meal and rest break language, overtime rules, and timekeeping practices are clear and compliant.

Preparing for 2026

Handbook updates aren’t just about catching up. They are about staying ahead. Reviewing your handbook now positions you to implement 2026 updates seamlessly. Anticipated areas to watch include:

• Minimum wage and exempt salary thresholds, which continue to increase year over year

• Local ordinances, which may expand beyond statewide standards

• Evolving workplace norms, such as flexible schedules and hybrid policies

• Safety compliance, as Cal/OSHA continues to strengthen requirements around workplace violence prevention and emergency preparedness

Ready for Your Handbook Check-Up?

Our team can help you identify gaps, update policies, and align your handbook with both compliance and culture. Reach out today to get support headed into 2026.