OSHA 300A Posting & Other Safety Reminders

For many employers, the start of the year brings important compliance deadlines, and one of the most commonly missed is the OSHA 300A posting requirement. The OSHA 300A Summary of Work-Related Injuries and Illnesses is a key part of workplace safety transparency and must be handled correctly, even if there were no recordable incidents during the year.

But how do you know if this requirement applies to your organization?

Employers with 10 or more employees are required to maintain and post the OSHA 300A log unless they are exempt due to their industry classification. Employers that are fully exempt from OSHA recordkeeping can confirm their status by reviewing OSHA’s industry exemption list. If required, the completed 300A summary must be posted in a location employees regularly access from February 1 through April 30. This posting requirement applies even if your organization had zero recordable injuries or illnesses during the year.

In addition to posting requirements, the Occupational Safety and Health Administration also requires certain employers to submit their OSHA 300A data electronically each year. This applies to employers with 20 or more employees in specific high-risk industries, as well as employers with 250 or more employees, regardless of industry. OSHA’s coverage application tool can help confirm whether electronic submission is required for your organization.

For employers that are required to post or submit the 300A, a few proactive steps can help ensure compliance:

• Review the OSHA 300A for accuracy. Confirm that all recordable incidents are properly reflected and that totals are correct before certification.

• If electronic submission is required, submit the summary through OSHA’s Injury Tracking Application by the applicable deadline, typically in early March.

• Retain a copy for your records and ensure the summary is posted on time, remains visible through April 30, and is not altered or removed early.

Related Safety Reminders

The beginning of the year is also a good opportunity to step back and review broader safety practices. Employers may want to review their Injury and Illness Prevention Program (IIPP) to confirm it reflects current operations and any changes made over the past year.

This is also a good time to schedule or confirm regular workplace safety inspections as outlined in your IIPP. Routine inspections of work areas, common spaces, and outdoor areas help identify hazards early and support ongoing safety awareness throughout the year, rather than treating safety as a once-a-year exercise.

If you would like support reviewing your OSHA logs, updating your safety programs, or establishing a consistent inspection schedule, our consulting team is ready to help.